Creating and navigating an Org Chart

Instructions for creating and navigating an Org Chart using the Explore tool.

Welcome to the One Model Org Chart!

The Org Chart lets you explore your analytical insights and employee level details in a familiar easy to use hierarchical view. Key features include:

  • Leverages all the great data in One Model, blending and automatically updating data from across multiple systems

  • Show any hierarchy, e.g. Supervisor, Managerial, Org Units, Cost Centers, Locations

  • Drill down at any level

  • Include Metrics (e.g. Span of Control, Retention, Ready Successors, Engagement) and detailed column data (e.g. Employee ID, Position Number, Hire Date)

  • Search the chart

  • Time filter

  • Pan & zoom, expand & collapse

  • Wrapped in existing role based security

  • Embed in Storyboards

  • Export to PowerPoint

Creating Org Charts

Org Charts can be accessed from with Storyboards just like any other visualization, but to create an Org Chart, you need an Application Access Role permission.

To enable the option to create an Org Chart, go to Company Admin > Application Access Roles > role Permissions > CanConfigureOrgChart.

 

 

For users that have the permission to create an Org Chart, you now have an additional option for ‘Explore’ which now has separate options for the regular Charts and Tables and the new option for Org Chart. To create an Org Chart click on Explore > Org Charts

 

 

The first step to create an Org Chart is to add a Structural Dimension, Time Dimension and Time Model will need to be selected from the Org Chart Configuration Panel to run a basic Org Chart.

Click Apply.

 

 

To add additional content such as metrics, dimensions and additional columns to the Org Chart Card click the pencil icon on Data Item (No.3, No.4, No.5). The Metrics & Dimensions Popup Window will be displayed. At least one data item must be a metric.

 

 

 

 

To add additional information to the Org Chart click the [+] icon under the Details Panel section of the Org Chart configuration panel. The Metrics & Dimensions Popup Window will be displayed. Select the required data items.

 

 

The Org Chart Details Panel can be displayed by clicking on the Org Chart action dots > View Details

 

 

If any data items have been configured with a deep link, under Admin > Table & Column Label Editor, these columns will be displayed as hyperlinks in the Org Chart or Org Chart Details Panel. Clicking on the link will take the user to the target of the link.

The Org Chart can be displayed with or without an image. If the Card Image toggle button is On and photos are available then the photo will be displayed. If photos are not available then an initial avatar or default avatar placeholder will be displayed. [NB: We are still implementing the ability to load actual employee photos from source systems, so this feature is currently limited to the other avatars.]

 

If the Card Image toggle button is Off then no image will be displayed.

The Org Chart Configuration Panel has sections that can be collapsed and expanded by clicking on the section arrows. This will provide more real estate for the user to configure data.

The entire Org Chart Configuration Panel can be toggled closed or open by clicking on the arrow or right hand side of the panel.

To drill down the Org Chart hierarchy click on the pill button at the bottom of the Org Chart Card. To drill up the hierarchy, hover over the card and click on the arrow that appears. The card in focus or being analyzed will appear highlighted.

Left clicking your mouse on the canvas background will let you drag and move the Org Chart around and the display can be zoomed in and out using the mouse scroll-wheel. The floating docker on the top right of the canvas can also be used to center and to zoom the Org Chart. Click on the magnifier icon to search the Org Chart.

Saving Org Charts to the Insight Library

An Org Chart that has been configured in Explore can be saved to the Insight Library (Introduction to the Insight Library) or pinned to a Storyboard.

To save to the Insight Library, click on the save icon > Select or Create a New Category and type in the Insight Name.

 

 

Pin an Org Chart to a Storyboard

To pin to a Storyboard, click on the action dots > Select Pin to Existing Storyboard or Pin to New Storyboard > Select or Create a Storyboard and type in the Tile Title.

Using Org Charts within Storyboards

You can add an Org Chart into a Storyboard that includes other charts and tables and another core use case is to add it to fill the entire Storyboard page.

Because the Org Chart has its own search and drill-down features, the Storyboard Filter Bar doesn’t apply to the contents of the Org Chart tile.

For users that have the permission to create Org Charts, you are able to ‘Explore’ the Org Chart from the Storyboard tile, which takes you to the Org Chart editor where you can make changes and update the Storyboard, or just save it to your Insight Library.

 

 

Technical Notes on How Data and Role Based Permissions Work in Org Charts

  • How the Org Chart query works, and

  • How the Org Chart is displayed with Data Access Permissions and RBS

The Org Chart query is run using the same logic as an Explore (Chart & Tables) query on One Models query engine except that each level of the Org Chart is queried one level at a time when drilling down. At each level of the Org Chart the child nodes are included as you navigate down.

 

If you were to build a query in Explore with the same information as an Org Chart it might look like this:

Any dimensions that are included as data items in the Org Chart are queried at Level 1. Therefore if additional dimension level data is required these should be included as data columns

When a Storyboard with an Org Chart tile is shared with a user with restricted permissions the data is secured under the Data Access Role permissions and rules. Examples of expected behavior:

Scenario 1: Data Access Role permissions for Metrics, Dimensions, Columns

  • User A has access to all Metrics, Dimensions and Columns

  • User B has access to all Metrics, but does not have access to Gender Dimension and does not have access to Position ID column

Scenario 2: Data Access Role rules applied not using the Org Chart Structural Dimension

  • User A has no security rules applied

  • User B has security rules applied on Organisational Unit DImension

  • The Org Chart is created using the Structural Dimension - Manager

 

 

User A

 

User B

In this scenario the entire Manager Org Chart is drawn. The metric query only returns the result (e.g. EOP Headcount) for the Organisational Units that the user is permissioned to see. User A = 349012 at level 1. User B = 60631 at level 1.

The non-metric query will display dimensions or columns for the Organisational Units that the user is permissioned to see. User A = all Gender and Position ID. User B = Gender and Position ID where the intersection of the Organisational Unit and Manager structure is permissioned.

Scenario 3: Data Access Role rules applied using the Org Chart Structural Dimension

  • User A has no security rules applied

  • User B has security rules applied on Manager Dimension

  • The Org Chart is created using the Structural Dimension - Manager

 

 

User A

 

User B

In this scenario the Manager Org Chart is drawn only from where the permission is granted. The metric query and non-metric query will display results as permissioned.

Watch the video - navigating and formatting an Org Chart

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